Operations Coordinator INGO Forum Nigeria Abuja

Job Description

The Nigeria INGO Forum (NIF) is looking for a new colleague to join the team. If you are proactive, problem solver and have service-minded approach, read more below about this opportunity!

Context

NIF was established in 2014 to facilitate collaboration among international non-governmental organizations (INGOs) in Nigeria for humanitarian, development, and peacebuilding efforts. It serves as a vital platform for information sharing, advocacy, and engagement with authorities, donors, and the UN, ensuring the inclusion of INGO perspectives and those of affected populations in decision-making. Governed by a core membership of 59 members and nine observers, it operates under a Steering Committee comprised of five Country Directors and a Chair, supported by a Secretariat.

For more details on the association's organization, statutes, charter, and services offered to its members, see https://ingoforum.ng/ .

What you will do:'

The role acts as a pivotal link between the diverse activities of the NIF and its core objectives. Directly reporting to the NIF Director, the Coordinator plays a crucial role in managing finances, overseeing grants, and strengthening member relations. With meticulous attention to detail and a dedication to excellence, the individual in this position will foster effective coordination across various functions, positioning NIF as a leading entity in humanitarian, recovery, and developmental efforts in Nigeria.

• Compliance with and adherence to NRC and NIF approved policies and procedures and to and donor policies, guidance, and procedures.
• Coordinate timely operational planning and management of logistics activities.
• Coordinate market assessment/survey within the scope and request of programme/project developers
• Ensure proper filing of all support documents. 8. Perform other duties, as assigned by Line Manager Specific responsibilities Finance Support and prepare and submit reports and analysis.
• Provide anti-corruption, transparency and cost efficiency focus on all processes (e.g. in procurement, vehicle management, asset management) and support line managers in procedures and require support team trainings related to logistics.
• Manage and monitor the cash flow of Membership Fees in accordance with host agency finance procedures and ensure reporting to the membership, Work with NIF Director to ensure compliance with donor, and host agency regulations.
• Manage NIFs internal monthly accounting and financial reporting in partnership with the host agencies finance team, monitoring and updating the Master budget with staff allocation as per donor budgets.
• Updating the BMT with forecast and actual spendings on a monthly basis to give a clear picture of NIF’s spending and coordinates with host agency grants management team on the financial proposals and reporting.
  
  

Grants Management

• In close coordination with NIF Deputy Director/ Abuja, supports the development of proposals and grants reporting. Supports the consolidation of input of NIF team to proposals/reports narrative and budgets, in line with donor requirements.
• Manage reporting deadlines, coordinate, and consolidate reports as necessary from team members.
• Maintains necessary records, files, reports, databases, and resource materials pertinent to grants management.
  
  

Membership Support Management

• Directly manage and coordinate NIF working groups (Logistics, Human Resources and Finance) by organizing regular meetings/workshops, and by providing regular follow up.
• Provide regular updates on the working groups work and expectations to NIF Director and NIF Plenary.
• Support new INGO members/ member admin staff with relevant information, including linking them up with admin units in various INGOs for support.
• Support individual NIF members staff to address issues on logistics, human resources and finance, in close collaboration with NIF government liaison team.
• Manage the application process for prospective members, present new member applications to the NIF Director and welcome new members to the Forum through the induction process.
• Prepare the annual membership invoices and receipts upon payment and share information related to all payments to the director.
  
  

Administrative Management

• Support the recruitment process, Terms of Reference and contract drafting for consultants in close collaboration with the host agency.
• Manage the procurement, financial, and administrative systems in compliance with host agency and donor requirements.
• Oversee the management of the asset and non-asset record of NIF office in Abuja and Maiduguri.
• Supervise operational support staff in ensuring support activities including procurement, travel, and logistical arrangements for in country and international travel are provided.
• Directly manage the Operations/Program team of NIF.
• Oversee the general office operations management.
  
  

Please download the Detailed Job Description to learn more about the role.

What you will bring:

• University or an Institution degree in business administration, finance, Social Sciences or relevant field.
• Experience in coordination within a humanitarian/recovery context
• Documented results in related responsibilities.
• Fluency in English, both written and verbal.
  
  

Context/Specific skills, knowledge and experience:

• Financial management experience, experience with budget development and monitoring; additionally basic accounting skills would be an advantage
• Experience in Logistics procedures, knowledge of principles and best practices
• Proven and well-demonstrated experience in relationship-building skills and stakeholder management.
• Experience in managing teams is an advantage.
• Grant management experience with knowledge of the grant submission processes of major humanitarian and development donors, is an advantage
• Strong communication and interpersonal skills.
• Ability to work independently in fast-paced environments.
• Excellent writing, editing, and analytical abilities.
• Proven ability to build relationships and facilitate dialogue among diverse stakeholders.
• Ability to present and represent collective views to various stakeholders.
  
  

What we offer:

• Location: Abuja
• Contract: 12 months contract
• Salary/benefits: grade 7
• NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.
  
  

Send in your application by 18/03/2025.

Find out more about the benefits of working for NRC

Important information about the application process:

• To apply as an internal candidate*, log in with your official email,* or click on Opportunity MarketPlace.
• When creating your profile, include your full name as given on your passport. Complete all the system-required fields for experience, employment history and education.
• Submit your application and CV in English, ensuring to attach your latest CV.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.
• We receive many applications for each vacant position, as a result only shortlisted candidates will be contacted
  
  

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:

• do demanding and professional work, often in challenging contexts.
• join a work culture that empowers every employee to share ideas and take responsibility.
• be part of a welcoming and supportive community committed to human dignity.
  
  

Responsibilities

Generic responsibilities

About Us

The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to:

• treat everyone with respect and dignity
• contribute to building a safe environment for all
• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)
• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

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