PA to Chief Operating Officer
Total Business Solution Consulting Ltd
Admin & Office
Job Summary
We are seeking a highly organized and proactive Personal Assistant to support our Director in managing their busy schedule and ensuring the smooth operation of their day-to-day activities. The ideal candidate will be a detail-oriented professional with excellent communication and organizational skills.
- Minimum Qualification : Degree
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
Responsibilities:
- Manage the Director’s calendar, scheduling appointments, meetings, and travel arrangements.
- Coordinate with internal and external stakeholders to ensure efficient time management.
- Book travel arrangements, including flights, accommodations, and transportation.
- Prepare travel itineraries and expense reports.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
- Draft and proofread documents as needed.
- Assist the Director with various projects and initiatives, providing administrative support as required.
- Follow up on tasks and deadlines to ensure timely completion.
- Coordinate and support the planning and execution of company events, meetings, and conferences.
- Maintain the Director’s office and ensure a well-organized and efficient workspace.
- Order office supplies and manage office equipment.
Requirements:
- Bachelor`s degree or equivalent experience.
- Minimum of 2 years of relevant experience as a Personal Assistant or in a similar administrative role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
Additional Skills:
- Experience in event planning.
- Knowledge of travel management software.
- Familiarity with the educational industry.
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