Personal Assistant

Responsibilities:

Diary Management:

• Maintain and update the executive’s schedule, including meetings, appointments, and travel plans.
• Ensure proper time management by prioritizing tasks and appointments.

Travel Arrangements:

• Organize domestic and international travel plans, including flights, accommodations, itineraries, and transport.
• Prepare necessary travel documents like visas and travel insurance.

Email and Communication Management:

• Monitor and manage the executive’s emails, respond to inquiries, and handle correspondence on their behalf.
• Screen phone calls and direct inquiries to the appropriate departments or individuals.

Meeting Coordination:

• Arrange and coordinate meetings, both internal and external, including preparing agendas, taking minutes, and following up on action points.
• Ensure meeting rooms and equipment are prepared in advance.

Task and Project Management:

• Assist with organizing and prioritizing the executive's projects, deadlines, and key deliverables.
• Help track progress on tasks and report back to the executive with updates.

Personal Errands:

• Assist with personal tasks for the executive, such as organizing events, making personal appointments, and managing personal errands.

Document Management:

• Prepare, edit, and proofread various documents including reports, presentations, and correspondence.
• Manage and organize filing systems (both electronic and physical), ensuring documents are easily accessible.

Confidentiality Management:

• Handle sensitive information with the highest level of discretion and confidentiality.

Office and Administration Support:

• Act as a gatekeeper, managing access to the executive.
• Maintain office supplies, manage budgets, and track expenses.

Event Planning:

• Assist in the planning and execution of company events, meetings, conferences, and other professional gatherings.
• Coordinate with vendors, manage budgets, and ensure the event runs smoothly.

Requirements:

• 1 year experience
• Minimum of SSCE