Personal Assistant

Responsibilities:

• Household Budget Management
  • Manage staff salaries and benefits
  • Oversee housekeeping and maintenance expenditures
  • Coordinate cooking and household supplies procurement
  • Manage subscriptions and recurring payments
  • Prepare and monitor overall household budget
• Staffing and Human Resources
  • Recruit and hire temporary and permanent household staff
  • Conduct performance management for household employees
  • Oversee and coordinate with driver, nanny, chef, cleaner, and security personnel
  • Ensure all staff adhere to household standards and protocols
• Travel and Event Coordination
  • Book travel arrangements, including flights, accommodations, and ground transportation
  • Manage visa applications and ensure all travel documents are up to date
  • Create detailed travel itineraries and manage travel budgets
  • Plan and coordinate personal and professional events
  • Manage gift purchases and coordinate appropriate gifting for various occasions
• Quality Control
  • Oversee the care, safety, and security of the principals' children
  • Ensure high standards of meal preparation and service
  • Monitor and maintain household cleanliness and organization
  • Uphold and enforce standards of conduct for all household staff and service providers
• General Support and Improvement
  • Run personal and professional errands as needed
  • Prepare regular reports on household operations and expenditures
  • Continuously assess household processes and suggest improvements for efficiency and effectiveness
  • Act as a primary point of contact for all household matters

Requirements:

• Bachelor's degree from an accredited university
• Valid driver's license
• Proficient in computer use, including Microsoft Office suite and digital communication tools
• Excellent organizational and time management skills
• Strong attention to detail and ability to multitask
• Discretion and ability to maintain confidentiality
• Excellent communication and interpersonal skills
• Ability to work independently and proactively

Work Environment:

• Full-time position with occasional evening and weekend work as required
• Must be comfortable working in a private residence
• May require some travel