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Job Summary
A personal assistant (PA) typically carries out administrative work on behalf of one individual. A Personal Assistant helps an individual with a variety of professional and personal tasks.
- Minimum Qualification : Degree
- Experience Level : Mid level
- Experience Length : 3 years
Job Description/Requirements
Responsibilities:
- Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages, or highlighting them for their manager’s attention
- Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
- Booking and arranging travel, transport and accommodation
- Organising events and conferences
- Reminding the manager/executive of important tasks and deadlines
- Typing, compiling, and preparing reports, presentations, and correspondence
- Managing databases and filing systems
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.
Requirements:
- 3 years of proven work experience as a personal assistant
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Up to date with the latest office gadgets and applications
- PA diploma or certification would be considered an advantage
- Graduate (BSc or equivalent in management field).
Location: Victoria Island
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