Personal Assistant

Responsibilities:

• Manage the MD's complex and ever-changing calendar, scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact for the MD, screening calls, emails, and visitors, and handling inquiries with tact and diplomacy.
• Coordinate domestic and international travel logistics, including flights, accommodations, and visas.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and attention to detail.
• Organize and prepare for meetings, including preparing agendas, distributing materials, and taking minutes.
• Process and track the MD's expenses, ensuring compliance with company policies.
• Assist with special projects and initiatives as needed, conducting research, gathering information, and coordinating tasks.
• Maintain strict confidentiality regarding sensitive information and matters related to the MD and the company.
• Oversee the smooth operation of the MD's office, ensuring supplies are stocked and equipment is functioning properly.
• Provide occasional personal assistance to the MD, such as running errands or scheduling personal appointments.

Requirements:

• Bachelor's degree or equivalent experience
• Proven experience as a Personal Assistant, preferably in the construction industry or a related field
• Exceptional organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)  
• Ability to work independently and as part of a team  
• Strong problem-solving and decision-making skills
• Ability to handle multiple tasks and prioritize effectively
• Discretion and professionalism