PA to the Managing Director

Responsibilities:

• Manage GMD's calendar, including scheduling meetings, appointments, and travel arrangements
• Screen and prioritize incoming calls, emails, and correspondence
• Coordinate and prepare for board meetings, executive committees, and high-level presentations
• Draft and edit correspondence, presentations, and reports
• Handle confidential documents and information with absolute discretion
• Maintain filing systems for important documents and correspondence
• Act as the primary point of contact between GMD and internal/external stakeholders
• Coordinate with other executive assistants within the group
• Plan and coordinate complex travel arrangements (local and international)
• Organize meetings, conferences, and events
• Manage multiple calendars and resolve scheduling conflicts
• Ensure GMD is properly prepared for all meetings with necessary documents
• Send reminders and follow-up messages for important meetings and deadlines
• Coordinate with drivers and security personnel for GMD's movements
• Plan and manage logistics for business trips
• Process expense reports and manage reimbursements
• Handle visa applications and travel documentation
• Maintain office supplies and equipment for GMD's office
• Coordinate with IT department for technical support
• Manage subscriptions and memberships
• Organize and maintain physical and digital filing systems
• Process invoices and handle petty cash
• Coordinate office maintenance and facilities management
• Act as liaison between GMD and other executives, board members, and stakeholders
• Manage communication flow and ensure timely responses
• Coordinate with various departments on GMD's behalf
• Handle sensitive information and maintain confidentiality
• Screen and direct queries to appropriate channels
• Maintain relationships with key external contacts
• Coordinate with protocol officers for official functions
• Organize corporate events and executive meetings
• Coordinate logistics for board meetings and annual general meetings
• Plan and execute high-level business functions
• Manage guest lists and RSVPs
• Coordinate with vendors and service providers
• Handle post-event documentation and follow-up

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or related field
• Minimum 3 years experience as an executive assistant at senior management level
• Strong proficiency in Microsoft Office Suite
• Excellent written and verbal communication skills
• Experience in managing complex calendars and travel arrangements
• Knowledge of business protocol and etiquette

Additional skills:

• Master's degree in relevant field
• Professional certification in executive assistance
• Experience in multinational or conglomerate environment
• Knowledge of multiple languages
• Experience with digital workflow management tools
• International business exposure
• Exceptional organizational and planning skills
• Strong attention to detail
• Excellent time management abilities
• Professional discretion and confidentiality
• Superior communication skills
• Problem-solving capabilities
• Multi-tasking abilities
• Cultural awareness and sensitivity
• Ability to work under pressure
• Strong interpersonal skills
• Crisis management abilities
• Proactive thinking and initiative
• High level of professionalism and integrity
• Exceptional discretion and confidentiality
• Ability to maintain composure under pressure
• Flexible and adaptable approach
• Strong work ethic
• Professional appearance
• Positive attitude
• High emotional intelligence

Benefits:

• Competitive salary
• Phone allowance
• Annual leave