Personal Assistant to the MD

Job Title: Personal Assistant

Location: Abuja, Nigeri

Reports to: Managing Direc

t

r



Ov

er

vew:

The Personal Assistant will provide comprehensive administrative, social media, and household management support to the Managing Director (MD). This role requires a highly organized, technology-savvy individual who can manage the MD’s schedule, handle communications, curate content for social media platforms, and oversee the management of domestic staff and household operations. The ideal candidate will be proficient in digital tools, social media management, and have experience in managing household logistics a

n

d saff.



Key Resp

o

n

sibiities:



1. Admini

strativeSupport:

• Manage the MD’s daily schedule, appointments, meetings, and t

r

avel arrngements.

• Act as the first point of contact for all internal and external communications

on behalfof the MD.

• Prepare and edit correspondence, reports, presentations, and oth

e

r document as needed.

• Handle confidential information with discretion and e

nsure efficint workflow.

2. Te

c

hnology and igital Tools:

• Utilize technology tools such as Google Workspace, Microsoft Office, task management software, and other digital platforms to streaml

ine administraive processes.

• Conduct research and provide digital solutions to improve workflow, time manag

e

ment, and taskprioritization.

• Assist with managing cloud storage a

nd organization f digital f

i

les.

3. SocialMedia Management:

• Create, curate, and schedule content for the MD’s LinkedIn and Instagram accounts, ensuring alignment with pe

rsonal brand and bsiness objectives.

• Manage social media interactions, including responding to messages, engaging with followe

r

s, and monitoring ocial media trends.

• Analyze social media metrics to track performance and suggest strat

egies for growth andimproved engagement.

• Keep the MD informed of key trends and changes in the social med

i

a landscape relevantto

personal branding.

4 Household Management:

• Oversee day-to-day household operations, including managing domestic staff (e.

g

., housekeepers, drives, security personnel).

• Coordinate household repairs, maintenance, and service providers for tasks such as plumbing

, electrical work, or an domestic installations.

• Ensure that the household is well-organized and runs effici

e

ntly, meeting the MD’s sandards and expectations.

• Handle household budgeting, ex

penses, and ensure timely ayment of househo

l

d bills.

5. Domestic Staf Management & Recruitment:

• Manage the recruitment process for household staff, including sc

reening, interviewing, and hring new domestic employees.

• Oversee the onboarding and training of new staff members, ensuring

t

hey are aware of their dutie and the household protocols.

• Conduct regular performance evaluations and provi

de feedback to ensure that houehold staff perform optimally.

• Mediate and reso

l

ve any issues or confl

icts tha may arise with domesti staff.

6. Project Management:

• Assist with the

co

ordination of key projects and nitiatives as directed by the MD.

• Monitor progress, set reminders fo

r key milestones, and provide updaes on the status of various tasks.

•

Manage communications with stake

hlders and ensure deadlines are met

7. Event Planning & Coordination:

• Coordinate meetings, events, and webinars, ensuring all logis

ti

cs are managed, from invitations tovenue bookings (physical or virtual).

• Prepar

e materials and briefings in advance o meetings or presentations for the MD.

• Assist in

organizing travel itineraries, includi

g international and local arrangements.
8. Professional and Personal Branding:

• Help the MD in maintaining a

professional digital presence through cntent management and audience eng

agement.

• Draft and publish professionl articles or posts as directed by the MD.

• Ensure the MD’s per

s

onal branding aligns with industry

standads and remains consistent across pltforms.



Key Pe

rfo

rmance Indicators (KPIs):

• Efficiently mnage the MD’s schedule with minimal conflicts.

• Increa

se engagement and followers on LinkedIn and Intagram by a measur

a

ble percentage each quarter.

• Respond to soial media messages and commen

ts within 24 hours.

• Maintain an organized an well-managed household with minimal disruptions.

•

Successfully recruit and manage household staffwith a high level

of performance and satisfa

c

tion.

• Coordinate husehold repairs and maintennce in a timely manner.



Qualifications and Skills:



• Bachelor’s degree i

n bu

siness administration, communications, marketing, r a related field. Masters degree is an a

dded benefit.

• 2+ years of experience as a personalassistant, executive assistant, or social media manager.

• Strong proficienc

y

in technology and digital tools (Google Workspace, Micosoft Office, task management app

s like Asana or Trello).

• Proven experience managing pofessional social media accounts (Lin

k

edIn and Instagram).

• Strong organizational skills wit the ability to multitask and pr

ioritize tasks effectively.

• High attention to detail, poblem-solving skills, and the abi

l

ity to work independently.

• Experience in household manaement, including staff supervision and household maintenance.

• Knowledge of household b