Personal Assistant
Ansaldo People Solutions Limited
Admin & Office
Job Summary
We seek an experienced, highly skilled, and discreet Personal Assistant to provide administrative support to our Chief Executive Officer (CEO). The successful candidate will manage the CEO's schedule, coordinate travel, prepare correspondence, and handle confidential matters.
- Minimum Qualification : Degree
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
Responsibilities:
Administrative Support:
- Manage CEO's calendar, scheduling appointments, meetings, and events
- Coordinate travel arrangements (flights, hotels, transportation).
- Prepare and coordinate meetings, agendas, and minutes.
- Handle correspondence (email, letters, memos).
- Develop and maintain filing systems (physical and digital).
Communication and Coordination:
- Screen and direct phone calls, emails, and visitors.
- Liaise with internal teams (e.g., Marketing, Finance, HR).
- Coordinate with external partners, stakeholders, and vendors.
- Prepare presentations, reports, and documents.
- Ensure seamless communication between the CEO and team members.
Confidential and Special Projects:
- Handle sensitive and confidential matters.
- Conduct research and analysis for special projects.
- Prepare briefing materials and presentations.
- Coordinate events, conferences, and meetings.
- Develop and maintain relationships with key stakeholders.
Operational and Logistics:
- Manage the CEO's expenses, invoices, and reimbursements.
- Coordinate office operations (e.g., supplies, maintenance).
- Ensure compliance with company policies and procedures.
- Maintain up-to-date knowledge of company operations.
- Anticipate and resolve administrative issues.
Requirements:
Education and Experience:
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 2-5 years of experience as a Personal Assistant to a senior executive.
- Proven track record of discretion, confidentiality, and professionalism.
Skills:
- Excellent communication, organizational, and time-management skills.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong problem-solving and analytical skills.
- Ability to work independently and as part of a team.
- Flexibility and adaptability in a fast-paced environment.
Personal Qualities:
- Discreet and confidential
- Proactive and anticipatory
- Highly organized and efficient
- Excellent interpersonal skills
- Positive attitude and professionalism
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