Personal Assistant

Responsibilities:

Administrative Support:

• Manage CEO's calendar, scheduling appointments, meetings, and events
• Coordinate travel arrangements (flights, hotels, transportation).
• Prepare and coordinate meetings, agendas, and minutes.
• Handle correspondence (email, letters, memos).
• Develop and maintain filing systems (physical and digital).

Communication and Coordination:

• Screen and direct phone calls, emails, and visitors.
• Liaise with internal teams (e.g., Marketing, Finance, HR).
• Coordinate with external partners, stakeholders, and vendors.
• Prepare presentations, reports, and documents.
• Ensure seamless communication between the CEO and team members.

Confidential and Special Projects:

• Handle sensitive and confidential matters.
• Conduct research and analysis for special projects.
• Prepare briefing materials and presentations.
• Coordinate events, conferences, and meetings.
• Develop and maintain relationships with key stakeholders.

Operational and Logistics:

• Manage the CEO's expenses, invoices, and reimbursements.
• Coordinate office operations (e.g., supplies, maintenance).
• Ensure compliance with company policies and procedures.
• Maintain up-to-date knowledge of company operations.
• Anticipate and resolve administrative issues.

Requirements:

Education and Experience:

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 2-5 years of experience as a Personal Assistant to a senior executive.
• Proven track record of discretion, confidentiality, and professionalism.

Skills:

• Excellent communication, organizational, and time-management skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong problem-solving and analytical skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a fast-paced environment.

Personal Qualities:

• Discreet and confidential
• Proactive and anticipatory
• Highly organized and efficient
• Excellent interpersonal skills
• Positive attitude and professionalism