Personal Assistant/Secretary to Executive Director

Responsibilities:

Administrative Support:

• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and events.
• Organize virtual meetings via Zoom and Microsoft Teams, ensuring all materials are prepared in advance.
• Maintain organized records, files, and correspondence.

Communication and Correspondence:

• Draft, edit, and proofread emails, memos, reports, and other correspondence on behalf of the Executive Director.
• Respond to inquiries promptly and professionally, ensuring effective communication.

Technical and Creative Tasks:

• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to create documents, spreadsheets, and presentations.
• Create professional designs and visuals using CorelDRAW for internal and external communication.
• Assist with technical support during virtual meetings (Zoom, Microsoft Teams).

Research and Reporting:

• Conduct research and compile data for presentations and projects.
• Prepare concise reports and summaries as required.

Event Coordination:

• Assist in planning and coordinating events or activities organized by the Executive Director.
• Ensure timely reminders and follow-ups for scheduled tasks and deadlines.

Other Duties:

• Handle sensitive information with confidentiality and discretion.
• Perform additional administrative duties as needed.

Qualifications and Requirements:

• A minimum of BSc/HND in any field.
• At least 2 years of relevant experience as a personal assistant, secretary, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CorelDRAW.
• Strong command of spoken and written English, with excellent communication and interpersonal skills.
• Exceptional email writing skills with attention to detail and professionalism.
• Must be intellectually outspoken, with the ability to articulate ideas clearly and confidently.
• Proactive, highly organized, and able to multitask effectively.
• Female candidates are required for this position.

Preferred Attributes:

• Familiarity with virtual meeting tools such as Zoom and Microsoft Teams.
• A strong sense of confidentiality and professionalism.
• Ability to work independently with minimal supervision.
• Resides in or is willing to relocate to Sagamu.

Location: Sagamu

Remuneration: NGN 120,000 - 150,000