Personal Assistant

Responsibilities:

• Manage the executive’s daily, weekly, and monthly schedules.
• Plan, coordinate, and schedule meetings, appointments, and events, ensuring no conflicts.
• Send timely reminders for important commitments and tasks.
• Act as the first point of contact for internal and external communications.
• Handle emails, phone calls, and correspondence with professionalism.
• Draft, review, and proofread letters, memos, and reports on behalf of the executive.
• Organize and prepare materials for meetings, including agendas, presentations, and minutes.
• Arrange domestic and international travel itineraries, including flights, accommodations, and logistics.
• Oversee and follow up on delegated tasks and projects to ensure timely completion.
• Assist in organizing and tracking progress on projects and deliverables.
• Maintain and organize electronic and physical filing systems for easy access to critical documents.
• Manage sensitive and confidential information with discretion.
• Assist with planning and organizing company events, workshops, or off-site meetings.
• Coordinate logistics, including venues, catering, and guest invitations.
• Conduct research as required to gather relevant information for decision-making.
• Prepare reports, summaries, and presentations for meetings or projects.
• Handle office tasks such as ordering supplies, managing invoices, and liaising with vendors.
• Run professional errands as needed.

Requirements:

• 1 year working experience
• BSc. in a relevant course of study
• Excellent organizational skills
• Attention to detail
• Ability to handle confident and sensitive information with discretion, professionalism, and tact.