Personal Executive Assistant

Responsibilities:

• Prepare, edit, and manage confidential documents, correspondence, and presentations with absolute discretion and precision.
• Conduct detailed research and draft high-level briefing notes on issues spanning public policy, global affairs, innovation, and leadership.
• Provide coordination and documentation support for speeches, interviews, or public appearances.
• Coordinate complex global and domestic travel arrangements, including high-security movements and diplomatic protocols.
• Ensure itineraries are efficient, purposeful, and aligned with mission priorities.
• Be available for and accompany travel as needed, often on short notice.
• Strategically manage a dynamic calendar to ensure optimal prioritization of global engagements, high-level meetings, and personal commitments.
• Serve as liaison for high-level stakeholders including world leaders, industry influencers, academics, and philanthropic partners.
• Facilitate and structure engagements that support influence, vision, and impact.
• Draft and manage executive-level communications, op-eds, thought leadership content, speeches, and media materials.
• Support public-facing and digital communications, including occasional social media content.
• Collaborate with communications and content teams where applicable.
• Provide support for strategic initiatives, legacy projects, or foundation-related work.
• Coordinate milestone events, board meetings, leadership retreats, or development missions.
• Manage sensitive personal and professional initiatives with elegance and discretion.
• Serve as a discreet and trusted interface with stakeholders from various sectors and regions.
• Maintain and nurture key relationships through timely follow-ups, strategic reminders, and thoughtful touchpoints.
• Protect the principal’s time and well-being through intuitive, proactive engagement.
• Anticipate the needs of the principal and prepare accordingly.
• Adapt rapidly to changing circumstances with calmness, grace, and competence.
• Ensure every detail from logistics to tone reflects excellence, intentionality, and discretion.
• Contribute to the principal’s intellectual interests by actively supporting research and development initiatives that foster innovation and informed decision-making.

Requirements:

• Minimum 5 years experience in a high-stakes executive assistant or chief of staff support role.
• Outstanding writing and editing capabilities, including experience with speechwriting or executive communications.
• Mastery of calendar and project management tools (e.g., Google Workspace, Asana, Trello).
• Ability to interface confidently with global figures, diplomats, business leaders, and media.
• Proven discretion, emotional intelligence, and political acumen.
• Readiness to travel frequently and handle confidential matters with the utmost trust.
• Advanced degree in International Relations, Public Policy, Communications, or a related field.
• Prior experience supporting a high-profile individual with a global footprint.
• Multilingual proficiency and cross-cultural fluency.
• Comfort operating in high-security or protocol-driven environments.
• Deep understanding of geopolitical, cultural, and societal dynamics.
• Represents the office with poise, maturity, and clarity.
• Anticipates needs before they arise and takes strategic action.
• Embodies the highest ethical standards and confidentiality.
• Operates effectively under pressure and navigates ambiguity with composure.
• Supports the mission, message, and long-term vision of the principal.