Virtual Personal Assistant

Responsibilities:

• Manage the family calendar and business calendar.
• Schedule and manage appointments, meetings, and calls, ensuring no conflicts and prioritizing tasks.
• Filter, respond to, and organize the family’s emails, ensuring prompt responses to important communications.
• Organize and prepare for meetings, including setting up virtual links, preparing agendas, and ensuring all necessary documents are available.
• Manage projects efficiently, align on project statuses, schedule key meetings, and ensure the family’s time is efficiently allocated.
• Prioritize and manage multiple tasks to ensure deadlines are met.
• Implement effective time management strategies to enhance family productivity.
• Assist the family in preparing and organizing documents such as contracts, quotes, and creative briefs, presentations, and documents and ensure the family is informed of project progress and required actions.
• Assist the family in booking appointments, and conducting research.
• Assist in the coordination and execution of internal events and team activities.
• Maintain strict confidentiality of all sensitive information.
• Liaise with internal 3rd parties to gather necessary information for the family’s projects and tasks.
• Organize travel itineraries, including booking flights, accommodation, and transport.
• Edit video content for publishing on social media platforms as well as visual design content using tools such as Canvas

Requirements:

• 3+ Years of Experience in a Personal Assistant role or in a similar role.
• High proficiency using Notion to manage, tasks, projects, calendars, databases and organise information.
• Excellent spreadsheet skills using Google Sheets or similar spreadsheet software to create; plans, trackers, budgeting.
• Excellent presentation creation skills, PowerPoint, Google Slides, Keynote.
• Excellent organizational and time-management skills.
• Creative business experience preferred.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.