Personal/Executive Assistant

Responsibilities:

• Manage and maintain the executive’s calendar, scheduling meetings and appointments.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
• Handle correspondence, including emails, calls, and memos, on behalf of the executive.
• Prepare reports, presentations, and meeting materials.
• Serve as a liaison between the executive and internal/external stakeholders.
• Organize and prioritize tasks to meet deadlines efficiently.
• Assist in personal tasks and errands as required.
• Maintain confidentiality of sensitive information.
• Conduct research and provide insights to support decision-making.
• Ensure the executive’s office operates smoothly by managing supplies and resources.

Requirements:

• Proficiency in managing calendars, scheduling appointments, and coordinating travel arrangements.
• Excellent written and verbal communication skills, with the ability to draft and edit correspondence, reports, and documents.
• Ability to prioritize tasks, manage multiple projects, and maintain a high level of organization and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with Google Drive, Docs, Sheets, and Slides.
• Ability to manage email correspondence, including filtering, prioritizing, and responding to emails.
• Familiarity with scheduling tools like Calendly, ScheduleOnce, or Google Calendar.
• Basic understanding of legal concepts, terminology, and procedures.
• Familiarity with Nigerian laws, regulations, and court procedures.
• Ability to prepare and file court documents, and manage case files.
• Ability to work under pressure, prioritize tasks, and meet deadlines.
• Ability to think critically, analyze problems, and provide solutions.
• Ability to build and maintain relationships with colleagues, clients, and stakeholders.
• Ability to adapt to changing circumstances, priorities, and deadlines.
• A degree in Law, Business Administration, or a related field.
• Certifications like Certified Administrative Professional (CAP) or Certified Executive Secretary (CES) can be an added advantage.