Procurement & Admin Operations Specialist

Responsibilities

Administrative Duties:

• Oversee the administrative operations for the group of organizations, ensuring consistency and efficiency across all entities.
• Coordinate and manage office operations, facilities, and travel arrangements for staff and clients.
• Coordinate logistics for meetings, events, and internal group activities.
• Attend meetings at client site when required.
• Provide direct front-desk customer assistance, including directing inquiries, offering information, and resolving customer complaints and queries.
• Manage the documentation process, including the preparation of memos, letters, bids documentation, and other official correspondence.
• Serve as the primary contact point for government and community relations, ensuring smooth communication and addressing relevant concerns.
• Support the renewal process for corporate and government licenses to ensure compliance with local and national regulations.
• Ensure that all administrative processes align with the Nigerian Oil and Gas Industry Content Development (NOGICD) Act and other relevant regulations.

Procurement Duties:

• Establish and manage direct relationships with top manufacturers and suppliers to ensure a steady flow of goods and services.
• Effectively procure goods and services in line with the organization's specifications and requirements.
• Process purchase requisitions and orders for all categories of goods and services, ensuring the best buy for the organization.
• Prepare and maintain purchasing records, price lists, and reports, ensuring up-to-date and accurate data.
• Conduct market research and surveys to gather information on pricing, quality, and availability of products and services.
• Monitor issued orders to vendors to ensure that all goods ordered are duly received and meet quality expectations.
• Regularly source and evaluate vendors to benchmark prices and identify cost-saving opportunities.
• Work closely with internal and external stakeholders to determine procurement needs, establish budgets, and ensure procurement activities are aligned with organizational goals.
• Review and analyze quotes and proposals for quality, suitability, delivery, and pricing.
• Prepare weekly and monthly procurement reports to capture all purchase activities, highlighting trends and performance.

Requirements:

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Ability to multitask and manage priorities effectively across multiple organizations.
• Proven experience in office administration and procurement, preferably in a multi-business environment.
• Strong knowledge of procurement processes, market trends, and vendor management.
• Familiarity with the Nigerian Oil and Gas Industry Content Development (NOGICD) Act is a plus.
• Strong negotiation, analytical, and problem-solving skills.
• Excellent communication, negotiation, and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficient in Microsoft Office Suite and procurement management software Ariba.
• Must have strong ability to plan and schedule tasks