Procurement/Compliance Officer

Responsibilities:

Procurement and Vendor Management

• Develop and implement strategies to source cost-effective, high-quality products and services.
• Negotiate contracts, maintain an approved vendor list, and ensure timely delivery of goods and services.
• Conduct regular supplier performance evaluations and maintain procurement records.

Budgeting and Expense Analysis

• Collaborate with departments to prepare and monitor procurement budgets.
• Vet bills, track and analyze expenses, identify cost-saving opportunities, and provide actionable insights.
• Ensure all procurement activities align with approved budgets.

Compliance and Risk Management

• Ensure adherence to organizational policies, legal standards, and regulatory requirements.
• Oversee compliance for campaigns, images, and materials to meet internal and external guidelines.
• Analyze market trends, identify risks, and implement mitigation strategies.

Email and Communication Oversight

• Ensure timely responses to departmental emails (within 30 minutes during business hours).
• Maintain clear, effective communication with stakeholders to support procurement operations.

Reporting and Documentation

• Prepare procurement and compliance reports for management review.
• Maintain an organized database of procurement records, including contracts, purchase orders, and delivery schedules.

Cross-Departmental Collaboration

• Work closely with teams to understand procurement needs and improve expense forecasting.
• Facilitate smooth communication and support between Finance, Operations, and other departments.

Cost Optimization and Efficiency

• Identify opportunities for cost reduction through strategic purchasing and supplier negotiations.
• Monitor trends and implement efficient procurement practices to maximize value.

Requirements:

• Expertise in negotiation, contract management, and securing favorable terms while ensuring compliance.
• Proven ability to manage budgets, optimize costs, and analyze market trends effectively.
• Strong organizational and multitasking skills to handle multiple projects with attention to detail.
• Proficiency in procurement laws, compliance standards, Microsoft Office suite, and procurement software.
• Exceptional communication, stakeholder management, and time-management abilities.