Protocol/Record Officer

Responsibilities:

• Co-ordinate all manpower logistics, flights, local transport and accommodation / hotel on the group level.
• Ensure Meet and Greet staff are in transit prior to Personnel arrival at the airport.
• Ensure proper travel condition for staff and visitors.
• Identify security risk and create safety plans in travel area.
• Plan and coordinates VIP visits, ceremonies, meetings and special events.
• Ensures adequate logistics for director’s travels.
• Develop and implement security policies, protocols and procedures upon approvals
• Plan and coordinate security operations for specific events for Silverbird Communications Limited.
• Manage asset inventory
• Recommend method of improving records management
• Process corporate visa for international travels.
• Support in auctioning of depreciated assets.
• Quarterly staff files audit and report.
• Calculate employee travel allowance form and get necessary approval.
• Plan events calendars along with Business Mangers, Head of units and Brand managers.
• Ensure delivery of all invites appropriately to all invitees of Silverbird Events (MBGN, Miss Universe Nigeria, Man of the Year, Mr Nigeria etc)
• Liaise with the Entertainment unit as regards to protocol matters for all events.
• Maintain accurate and up-to-date records following organizational policies and procedures, including organizing, cataloguing, and securely storing records.
• Archive records that are no longer needed for daily operations but must be kept for legal or historical purposes, ensuring compliance with organizational policies.

Requirements:

• Minimum of 5 years working experience as an HR, Protocol officer or similar role.
• HND/BSc. in a relevant course of study.