Receptionist

Responsibilities:

• Greet and welcome visitors, clients, and staff in a professional and friendly manner, ensuring a positive first impression.
• Answer and direct phone calls, take messages, and provide information as needed to ensure smooth communication within the office.
• Schedule appointments, meetings, and events manage the calendar to avoid conflicts and ensure proper coordination.
• Manage and organize office supplies, ensuring that all necessary materials are stocked and available.
• Handle incoming and outgoing mail and packages, ensuring they are distributed to the correct person or department.
• Maintain and manage office filing systems, both digital and physical, ensuring they are organized and up to date.
• Assist with basic administrative tasks, including data entry, documentation preparation, and other office-related duties.
• Ensure the reception area is always clean, organized, and well-maintained to create a professional environment for visitors.
• Work with minimal supervision, taking the initiative to handle tasks efficiently and effectively.
• Adapt to changing work conditions, particularly accommodating the employer’s travel schedule, and ensure office duties continue smoothly with minimal disruption.

Requirements:

• Bachelor’s degree in any relevant field.
• Minimum of 3 years of experience in a similar role, with a demonstrated ability to handle reception, administrative, and customer service tasks independenty.
• Strong organizational skills and time management capabilities.
• Excellent verbal and written communication skills.
• Strong attention to detail and high-level integrity when handling office documents and confidential information.
• Ability to work under pressure and manage multiple priorities.
• High attention to detail, ensuring all tasks are completed with precision.
• Team player with the ability to collaborate across departments.
• Excellent ability to handle multiple tasks simultaneously in a fast-paced environment.
• Proactive problem-solving skills with the ability to take initiative and adapt to changes.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint for task management and communication.
• Working knowledge of basic administrative duties, customer service protocols, and office equipment.