Research Coordinator

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Competition Number: J0325-0176

Position Title: Research Coordinator

Position Number (Final): 00504981

Employee Group: Research, Grant & Contract

Job Category: Research

Location: Kingston, Ontario, Canada (On-site)

Grade: 08 Review Salary Information Here

Hours per Week: 17.5

Job Type: Term

Length of term: 13 months

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: March 6, 2025

Closing Date: March 20, 2025

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COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended May 1, 2022. However, they remain in effect for students, staff, and faculty in workplaces, including hospitals, where patient care is provided and/or where the work duties or educational requirements of the position involve or support patient care.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Reporting to the Principal Investigator, the Research Coordinator works within a team- based structure to coordinate and oversee research in the Division of Dermatology. The job will include descriptive research, investigator-initiated and potentially industry clinical trials. The Research Coordinator will work with a dermatology database and aid in the design of protocols and data collection modules to establish and maintain the database. The Research Coordinator will promote an awareness and understanding of trial design, goals, and procedures in compliance relevant guidelines and be responsible for critical evaluation of incoming information, and help orchestrate analyses leading to the dissemination of results and eventual publications. The incumbent will communicate and liaise with other departments, agencies, and individuals and organize special events with regards to the research portfolio.

Job Description

KEY RESPONSIBILITIES:

• Responsible for development, implementation, support and evaluation of research programs of the Division of Dermatology, working with divisional members.
• Responsible for planning, organizing and implementing special events such as research meetings and conferences. This may include organization of public relations or advertising campaigns to increase the presence and influence of the division, Queen's and its students, staff and faculty outside of the university. Expectations include direction and supervision of volunteers, students, or a project team if applicable.
• Additional administrative duties include communication with research ethics, responding to correspondence and requests for information, and helping faculty with budgets and participate in resource allocation.
• Communicate and liaise with other departments, agencies, and individuals and provide orientation and training if required. The Research Coordinator, along with the faculty members, will ensure research is handled in full compliance with applicable guidelines, legislation, and regulations.
• Keep track of research budgets, required reporting and ethics renewal. Review research protocols and consents for clarity, and compliance with regulations. Participate in modifications and implementation of modifications as required.
• Determine content and delivery of training seminars, information sessions, and instructional materials if required. Coordinate information dissemination to program participants and the entire community as appropriate.
• Remain current on issues relevant to the focus of the position by means of research and outreach programs.
• Provide work direction, and technical/functional guidance to staff. Schedule and assign work, and oversee its completion. Coordinate and monitor work flow.
• Provide orientation and on-the-job training to employees in the unit. Provide coaching and feedback on work quality issues, providing related day-to-day supervision. Escalate unresolved performance and/or disciplinary matters to management.
• Undertake other duties as assigned in support of the department.
  
  

Required Qualifications

• A university degree in an area relevant to the duties of the position, such as dermatology, health research, epidemiology, statistics or another related field, with several years of related experience.
• Specialized training or a graduate degree will be viewed favourably.
• A clear understanding of consent, Tri-council policy, and rules and regulations of human research is required.
• Knowledge of Microsoft Excel and Microsoft Access is required. Knowledge of statistical programs such as R, STATA or SAS is beneficial.
• Experience and/or training in interviewing, education, or administration is considered an asset.
• Experience planning an international research meeting will be considered an asset.
• Experience working in a university environment will be considered an asset.
• Satisfactory Criminal Records Check (‘CPIC’) required.
• Consideration may be given to an equivalent combination of education and experience.
  
  

Special Skills

• Ability to guide and motivate others and to encourage cooperation and open communication. Ability to discuss sensitive material in a sympathetic and understanding manner.
• An ability to effectively communicate and work with many different people from a variety of groups and backgrounds.
• Demonstrated human relations, interpersonal, and communication skills (written and verbal). Ability to listen, observe, evaluate, and respond in a helpful and appropriate manner, while respecting the rights and dignity of others and being non- judgmental.
• Clear understanding of privacy issues and ability to maintain strict confidentiality.
• Pro-active and innovative in approach to service delivery.
• Adaptability and flexibility in dealing with a variety of people and situations. Understand challenges facing members of particular groups.
• Research and writing skills. Ability to analyze, process, and synthesize data as necessary.
• Planning and organizational skills are necessary.
• Administration skills including supervisory and leadership ability.
• Knowledge of current theories, developments, and issues in the incumbent's particular area of expertise in order to provide useful and timely information to others.
• Ability to maintain a high standard of professional conduct and ethics.
  
  

Decision Making

• Determine when an issue should be referred to a senior administrator or faculty member.
• Decide how to organize and publicize services or research events by evaluating several factors such as cost effectiveness, need, interest, etc.
• Ability to create new, novel solutions to a problem or approaches in resolving an issue.
• Supervisory duties may include delegation of research tasks, training of volunteers/students, and conducting performance appraisals.
• Determine priorities and make decisions about staff utilization and the assignment of work to achieve optimum efficiencies and productivity.
  
  

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

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