Secretary

Responsibilities:

Administrative Support:

• Provide general administrative support to the management team and other departments.
• Maintain office records and files, ensuring they are up-to-date and easily accessible.
• Handle correspondence, including emails, phone calls, and mail.
• Assist in the preparation of reports, presentations, and other business documents.

Scheduling & Calendar Management:

• Manage the calendar of the Operations Manager and other senior staff, scheduling meetings, appointments, and events.
• Coordinate meeting rooms and prepare necessary materials for meetings.
• Remind and follow up on scheduled appointments, ensuring timely attendance.

Communication Management:

• Serve as the first point of contact for clients, suppliers, and employees.
• Draft, proofread, and send official communications on behalf of the company.
• Handle inquiries and redirect them to appropriate departments as needed.

Document Preparation & Filing:

• Organize and maintain both electronic and paper filing systems.
• Prepare and edit documents, such as invoices, purchase orders, contracts, and reports.
• Ensure proper documentation and filing of company records and agreements.

Office Coordination & Support:

• Order office supplies and maintain stock levels.
• Coordinate the repair and maintenance of office equipment.
• Assist in organizing company events or team-building activities.
• Oversee office cleanliness and overall organization.
• Assist with staff scheduling and payroll submission when required.
• Perform other administrative tasks as requested by the management team.

Requirements:

• Minimum of an HND in Business Administration, Secretarial Studies, or a related field.
• A higher degree or certification in office management or administration is a plus.
• At least 3-5 years of experience in a similar administrative or secretarial role.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of office management systems and procedures.
• Excellent organizational and multitasking abilities.
• Ability to prioritize tasks and work under pressure.
• Attention to detail and accuracy.
• Typing skills: 100 words per minute
• Shorthand skills

Remuneration: NGN 150,000 - 200,000