4 weeks ago
Job Summary
We are seeking a dedicated Secretary to manage day-to-day administrative tasks, ensure smooth office operations, and provide support to the team. Responsibilities include handling correspondence, scheduling appointments, maintaining records, organizing meetings, assisting with office coordination, and supporting team projects and activities.
- Minimum Qualification : Degree
- Experience Level : Mid level
- Experience Length : 2 years
Job Description/Requirements
Responsibilities:
- Manage and organize office correspondence, including emails, phone calls, and mail.
- Schedule and coordinate meetings, appointments, and events for the team.
- Maintain accurate records and filing systems for easy retrieval.
- Assist in preparing documents, reports, and presentations as needed.
- Support team projects by providing administrative assistance and follow-up.
- Monitor office supplies and ensure timely replenishment.
- Handle visitor inquiries and manage front desk operations.
- Collaborate with team members to ensure smooth office operations and resolve issues promptly.
- Coordinate travel arrangements and accommodations for staff as required.
- Ensure compliance with office policies and procedures, maintaining a professional work environment.
Requirements:
- Minimum of BSc, HND, or OND in a relevant field is required.
- Proven experience as a Secretary, Office Assistant, or in a similar administrative role.
- Strong organizational and time-management skills with attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to handle sensitive information with confidentiality and professionalism.
- Multitasking ability and capacity to work under pressure in a fast-paced environment.
- Friendly and approachable demeanor with strong interpersonal skills
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