Secretary

Responsibilities:

• Manage phone calls, emails, and correspondence in a timely and professional manner.
• Maintain an organized filing system for easy retrieval of documents.
• Assist in preparing and editing reports, presentations, and documents for factory management.
• Arrange and schedule meetings, appointments, and activities within the factory.
• Coordinate with department heads to ensure workflow runs smoothly across all teams.
• Organize and maintain factory files, including production records, supplier agreements, and employee documentation.
• Regularly update records, logs, and reports to reflect current status.
• Assist in tracking and documenting raw material inventory and supplies.
• Track employee attendance, process leave requests, and maintain HR records.
• Assist in payroll documentation, coordinating with HR for accurate and timely processing.
• Greet visitors, clients, and business partners, creating a welcoming environment.
• Assist in handling client inquiries and provide general information as needed.
• Prepare regular reports on factory operations, production progress, and inventory status for management review.
• Facilitate clear communication between departments to resolve any production or administrative challenges.

Requirements:

• Proven experience as a secretary or administrative assistant, preferably in a manufacturing or production setting.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with office equipment.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• High attention to detail and problem-solving skills.

Preferred Skills:

• Experience with inventory management software is a plus.
• Basic knowledge of HR practices and payroll processing.
• Familiarity with garment manufacturing processes is an added advantage.

Remuneration: NGN 70, 000