Secretary

Responsibilities:  

• Receive and screen phone calls and redirect them where appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Type, and format all letters, court processes, and other court documents as may be required.
• Prepare the cause list for each week.
• Prepare the firm’s conference room for meetings and serve refreshments as may be requested.
• Handle confidential documents for the Principal Counsel ensuring they remain secure.
• Collate and compile the firm’s client list.
• Ensure that the reception area is tidy for entertaining visitors.
• Request for, purchase and take inventory of all office supplies.
• Update the inventory book and review the same daily to ensure all items are up to the approved stock level.
• Distribute and monitor stationeries issued to staff to ensure it is adequately utilized.
• Prepare and input requisitions for the purchase of office supplies on the payment approval platform for approvals.
• Ensure the attendance registers and movement record books are well lined out for use and are in a good state and well kept.
• Compile the attendance report for each day and send out a report to Management on the same daily.
• Perform all other clerical and administrative functions as may be necessary.
• Full compliance with the core values of the firm. 

Requirements:

• Candidate must have at least an OND.
• Must have prior experience as a secretary and have experience in customer service and communication.
• Must be organized, time-conscious, and proactive.
• Must exhibit excellent use of Microsoft Office tools.
• Must have good interpersonal and team-playing skills.

• Excellent oral and written communication skills.