Secretary

Responsibilities:

• Manage verbal and written communications, including answering calls, writing, and replying to emails in a timely manner.
• Organize and maintain office schedules, appointments, and meetings.
• Take accurate notes during meetings and prepare minutes.
• Provide customer service support, handling inquiries and directing them to the appropriate departments.
• Handle administrative tasks such as typing documents, maintaining files, and processing incoming and outgoing mail.
• Assist in maintaining office supplies and ensuring all necessary equipment is functional.
• Work with the team to solve office-related problems and ensure efficient day-to-day operations.
• Multitask and prioritize tasks to meet deadlines and ensure office productivity.
• Maintain confidentiality and professionalism in all duties.
• Pay close attention to detail in both small and large tasks.

Requirements:

• Minimum of 1-2 years of experience in an administrative or secretarial role.
• Strong verbal and written communication skills for interacting with staff and clients.
• Computer literacy, with proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management.
• Strong typing and note-taking abilities for accurate document preparation and meeting minutes.
• Excellent organizational skills to manage tasks, schedules, and office operations.
• Strong problem-solving and critical thinking skills to handle office challenges efficiently.
• Keen attention to detail to ensure accuracy in tasks and communications.
• Ability to provide excellent customer service when interacting with staff and external parties.
• Flexibility and adaptability to handle changing office needs and priorities.
• Punctuality and dedication to maintaining a productive and organized office environment.
• Ability to multitask and manage competing priorities effectively.