Secretary/Admin Officer

Responsibilities: 

• Manage day-to-day office operations, including handling correspondence, phone calls, and scheduling appointments.
• Arrange and coordinate meetings, prepare agendas, and take accurate meeting minutes.
• Maintain organized filing systems for documents, reports, and correspondence.
• Coordinate travel arrangements for executives and staff, including flights, accommodations, and itineraries.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
• Perform data entry tasks accurately and efficiently, maintaining updated records.
• Assist in planning and organizing company events, conferences, and seminars.
• Monitor and replenish office supplies, ensuring availability for day-to-day operations.
• Greet and assist visitors, ensuring a positive and professional first impression.
• Handle sensitive information with the utmost confidentiality and discretion.
• Initiate and process documentation and permits as required.

Requirements:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in secretarial or administrative roles, preferably in the Oil & Gas industry.
• Excellent verbal and written communication skills for effective interaction with internal and external stakeholders.
• Strong organizational and multitasking abilities to manage office operations efficiently.
• Proficient in office software and other relevant administrative tools.