Tenders Analyst

Responsibilities:

• Lead the entire RFx and contract lifecycle process, from initial intake to final submission and contract award, in alignment with RFx and/or contract timelines.
• Responsible for sourcing and qualifying new bid opportunities from various bid sites.
• Act as project lead of the assigned RFx, facilitate and streamline the communication, coordinate kick-off calls and coordinate with cross-functional teams to develop a competitive response.
• Liaise with the customer to seek clarification, coordinate questions, and address RFx requirements.
• Review RFx documents, and associated contract templates, assign tasks, and set internal timelines for all appropriate subject matter experts.
• Review contractual terms and conditions of RFx documents and contract, identify contractual risks and collaborate with internal stakeholders for approvals as required.
• Draft proposals/agreements with our customers, where required.
• Coordinate, collect, and assemble RFx materials and responses.
• Responsible for the submission of quality proposals and RFx submissions within the customer-defined deadlines to help support the growth of the business.
• Work and collaborate with cross-functional teams, Sales, Marketing, Finance, and Legal.
• Ensure the final bid submission is of high quality, meets all specifications, is delivered to the customer on time, and is archived electronically.
• Monitoring the status of the submitted tenders and RFPs.
• Redline RFx contract awards from notification of preferred proponent through to finalization/execution.
• Updating and maintaining the systems with all the relevant data for the awarded business.
• Support escalation resolution and response.
• Coordinate all the activities between the customer and internal teams to finalize and sign the contract.
• Develop business relationships with internal stakeholders to ensure effective coordination of tendering process.
• Lead complex, cross-functional RFx projects of large scope.
• Works with other subject matter experts to foster a culture of continuous improvement and best practices through engagement, and continuous feedback.
• Support key policies and procedures to achieve specific goals.
• Participate and apply process and system improvement initiatives.

Requirements:

• RFx/Contract Management experience required; preference given to candidates with solid experience managing contracts or equivalent
• 2-4 years of experience
• BA, BS, or equivalent experience in a related field. Advance Degree preferred
• Proven time management and organizational skills to support a deadline-driven environment
• Strong business acumen
• Excellent communication skills (written and verbal)
• Detailed oriented and focused      on quality of deliverables
• Ability to execute in a fast-paced environment, manage competing deadlines and work well under pressure
• Driven to continuously look for improvements with a problem-solving and solution-oriented mindset
• Ability to work in a self-directed/autonomous manner, in an office or remote setting
• Maintains a high standard of professionalism and integrity
• Analytical thinking and action-oriented
• Strong project management skills
• Ability to identify, assess risk and escalate appropriately when responding to RFx contractual terms and conditions
• Ability to build relationships within internal/external teams and key stakeholders
• Professional experience in the medical industry, distribution organization, or large multinational organization an asset

Skills:

• Time management
• Organizational skills
• Contract management

Note: This is Fixed-term contract position