Administrative Executive

• Preparation of monthly airtime advice to the GSM network and resolving any challenge reported by staff.
• Maintenance and monthly fueling of Official cars.   
• Raise payment memos for repair works, supplies, etc.
• Co-ordinating Office Assistants' daily cleaning, as well as the end-of-the-month cleaning exercises. Managing their monthly rotation table.
• Creating an enabling work environment.     
• Receive, process, and ensure prompt payment of Utility bills (PHCN, LAWMA, Telephone bills)   
• Supervision of office repairs and renovation.
• Management of Inventory of all office consumables (electrical items, toiletries, stationaries, and lab consumables) 
• Manage company health & insurance policies and interface with relevant responsible officers.
• Plan and execute periodic staff events.
• Coordinate the compilation of the monthly Staff News update and publish the same.
• Submit and reconcile expense reports; recommend payment memos for Approval.
• Provide general support to visitors.
• Any other duties that may be assigned by the Line Manager, from time to time, in the course of work and furtherance of the Company’s strategic objectives.
•  Provide support and solutions to all Admin-related issues, ensuring staff have a conducive work environment.    
• Management of Artisans Database.
• Manage all inventories/Stores, prompt settlement of vendors, government levies, rents, and utility bills.
• Adequate management of all company assets, such as vehicles, insurance management, etc.

Requirements:

• A minimum academic qualification of a Bachelor's degree in Biological Sciences or relevant field.
• A minimum of 1-3 years cognate work experience handling administrative functions.
• Full knowledge of office management systems and procedures.
• Basic bookkeeping and math skills.
• Proficiency in English.
• Exemplary planning and time management skills.
• Ability to work under pressure.
• Proficiency in office technology, and computer software including MS Office.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communication skills.

• Discretion of personal and confidential information.