Administrative Officer

Responsibilities:

Administrative Systems Development:

• Design and implement administrative processes and policies to support daily operations.
• Develop record-keeping, reporting, and communication frameworks for internal and external use.
• Establish a centralized filing system for contracts, documents, and client records.

Office Management:

• Set up and manage the physical office environment, including procurement of supplies, equipment, and services and payment of utilities.
• Oversee facility maintenance, security, and vendor relationships.
• Ensure a safe, clean, and efficient working environment for all staff.

Operational Support:

• Coordinate and support meetings, events, and schedules for management and staff.
• Supervise the preparation of correspondence, reports, and other official documents.
• Ensure smooth onboarding for new employees by managing orientation and administrative setup.

Compliance and Legal:

• Ensure compliance with company policies, local laws, and real estate industry regulations.
• Liaise with legal advisors and government agencies to handle permits, licenses, and company documentation.

Team Coordination:

• Act as a bridge between management and staff by fostering communication and collaboration.
• Provide administrative support to various departments to ensure alignment with company goals.

Performance Monitoring:

• Develop and manage tracking systems for office productivity and workflow efficiency.
• Prepare and present reports on administrative activities and company performance indicators.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• 5 - 8 years of experience in administrative roles, with a proven track record in setting up organizational structures.
• Strong knowledge of office management systems, administrative best practices, and compliance requirements.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Exceptional organizational skills, attention to detail, and ability to work independently.
• Experience in the real estate industry is a plus.