Contract Advisor III

Responsibilities:

• Manages process, produces deliverables, and updates tools to support the development of project contracting strategy, contractor qualification, bid slates, tender, and evaluate proposals
• Develops detailed Contracting Plan(s) consistent with overall Contracting Strategy
• Develops Invitation to Tender (ITT) packages consistent with responsibility matrix
• Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals
• Leads or supports negotiations of any contested contractual terms and conditions
• Conforms all contract documents consistent with the selected bidder's proposal, subsequent clarifications, and final negotiations
• Obtains final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements
• Provides pricing / other commercial analysis to the Project Team (PT) for the development of contract award recommendation
• Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders
• Develops and maintains final contract files (all components), as required
• Develops and leads internal kick-off meeting(s) with Company personnel to ensure contract awareness, review contract terms and conditions, change order process, and claims avoidance
• Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g. Principal Document, Coordination Procedure, change order process, etc.)
• Leads or supports Contract Administration, including working with project and business managers in aligning on contract administration responsibilities
• Reviews and comments on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with the Company's requirements
• Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs, etc.), and files original Bank Guarantees/LOCs per agreed processes
• Reviews and updates project file system/procedures and Master Document Register
• Reviews, updates, and coordinates PT contractual correspondence procedures/communications, including any notices associated with the contract (PT Document Distribution matrix)
• Develops and monitors approval process and compliance with invoicing and payment process
• Coordinates change control process, including amendments, change notices, change orders, and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)
• Oversees Contractor’s subcontracting activities, coordinates PT engagement in Company review/approval of individual subcontracting plans, and subcontract development activities from qualification through award/execution
• Advises project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
• Measures contractor performance and provides feedback through project and functional management
• Captures and communicates contract administration and subcontracting company's lessons learned for the project
• Develops the Contract Close Out Plan (part of the Project Close Out Plan)
• Establishes a close-out agreement with the Contractor (settlement of any outstanding items)

Requirements:

• Experience in Contracts Engineering / Administration preferred
• Previous experience in a closely related position required 
• Experience in commercial negotiations, contractor management and contract administration
• B.Sc in Engineering preferred
• Broad understanding of project execution and contracting principles, theories, and concepts
• Willing to business travel or relocate to project sites (domestic / overseas)
• Owner/Operator experience in project management roles preferred
• Professional qualification / certification from related professional body, (ISM – CPM / CPSM, APICS, PMP)