Executive Assistant

Responsibilities:

Coordinate All Reports and Correspondence:

• Liaising regularly with all Head of units on assigned tasks, reports for submission, and other vital information
• Follow up and ensure all direct reports to the principal execute assigned tasks on a timely basis
• Conduct initial review of operations and subsequent regular reviews of all departments and recommend areas for improvement thereafter
• Receive and respond to correspondence 

Administrative Duties:

• Review provincial assignment diary, and action points and follow up with appropriate personnel
• Ensure control of access to the principal's office and lock up daily
• Preparation of presentations and seminars (electronic and paper) for the principal as required
• Tracking and monitoring responses to the region's e-mail address and  ensuring issues addressed on a timely and accurate basis
• Ensure the Post office box is regularly cleared and all coming mail duly forwarded to the principal 
• Receive correspondence for the principal's office from all concerned and distribute correspondence from out-tray. Please ensure the 24-hour turn-around time is maintained by recipients of such correspondence
• Ensure cleanliness and orderliness of the principal's desk and surroundings including the washroom
• Ensure all documents are promptly filed away in relevant files and update the file register  as needed
• Ensure timely payment of the principal .'s bills for telephone IPAD and internet access

Requirements:

• 4 years experience
• Degree in a related field