Executive Assistant to CEO

Responsibilities:

• Work with the CEO to create an environment that promotes staff commitment to the achievement of the organization’s vision, mission, and strategy.
  
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and making travel arrangements; and completing expense and mileage reports.
  
• Provide “gatekeeper” and “gateway” roles, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
  
• Complete projects by assigning work to appropriate staff, including the Executive Team on behalf of the CEO.
  
• Manage all aspects of the organization’s office services.
  
• Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
  
•  Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
  
• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Supervise IT consultants. Prepare budget recommendations. 
  
• Other projects/duties as assigned for the overall benefit of the organization.
  
• Act as a liaison and provide support to the Board of Directors and Advisory Board.
• Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
  
• Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
  
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the CEO’s style and organization policy.
  
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Act as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated. Anticipate the CEO’s needs in advance of meetings, conferences, etc. 
  
• Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning.
  
• Supervise IT consultants.
  
• Prepare budget recommendations.
  
• Act as a liaison and provide support to the Board of Directors and Advisory Board.
  
• Other projects/duties as may be assigned for the overall benefit of the organization.

What we look for

• Results-driven leader, dynamic problem-solver, network builder, highly motivated individual, who can get stuck in, to get the job done with minimal oversight, whilst using their judgement and professional acumen to prioritize shifting priorities and workloads to manage multiple tasks at once.
• An effective communicator, who’s a confident and approachable team player, with strong people management skills and a genuine interest in building a career within the professional services industry.

Requirements: 

• Relevant degree from a reputable university. International degrees and training are an advantage.
  
• International exposure/global outlook, balanced with an understanding of the African business and economic environment.
  
• 5 – 7+ years in the professional services industry; experience in sales, bid, and proposal development an added advantage.
  
• Strong ability to build and grow an opportunity pipeline.
  
• Proven ability to establish and build client relationships and engage and grow a network of stakeholders.
  
• Strong proficiency in the use of relevant document processing and management software for documents, presentations, marketing, research, and analysis.
  
• Strong business acumen with excellent sales and negotiation skills.
  
• Strong project and people management experience.
  
• Excellent written and spoken English.
  
• Proficient in MS Office applications – Outlook, Word, Excel, PowerPoint.
  
• Self-starter who drives individual projects and takes ownership of outcomes.
  
• Willing to travel locally and internationally.

Remuneration: NGN 300,000 – 350,000 Gross (plus performance-related pay, training, and mentoring package, and other employee benefits)

How to apply: Send your CV and detailed Cover Letter explaining how you meet the criteria above and what you might be able to bring to the role