Executive Assistant to the Director

Responsibilities:

Executive & Administrative Support:

• Manage the Director’s calendar, schedule meetings, and coordinate appointments.
• Screen emails, prioritize correspondence, and draft responses as needed.
• Prepare reports, presentations, and other business documents.
• Handle confidential information with discretion.

Operations & Business Support:

• Support the Director in implementing policies and procedures across the nurseries.
• Assist with tracking business performance metrics, staff schedules, and compliance deadlines.
• Liaise with nursery managers to ensure smooth daily operations.
• Monitor customer inquiries and feedback to support service improvement strategies.

Compliance & Regulatory Support:

• Maintain and update records in line with Ofsted and EYFS regulations.
• Track key compliance deadlines (e.g., DBS checks, staff training renewals, health & safety requirements).
• Assist in preparing reports and audits for regulatory bodies.

Staff Coordination & HR Administration:

• Support recruitment by scheduling interviews and managing applicant tracking.
• Organize onboarding processes for new hires, including contract administration.
• Assist in maintaining HR records, including attendance, training logs, and performance appraisals.

Financial & Procurement Support:

• Process invoices, monitor expenses, and maintain financial records.
• Assist in budget tracking and reporting.
• Oversee procurement of office supplies, equipment, and nursery resources.

Communication & Stakeholder Management:

• Serve as the first point of contact for inquiries directed to the Director.
• Coordinate communications between parents, nursery managers, and external partners.
• Organize internal meetings, take minutes, and follow up on action points.

Digital & IT Support:

• Manage digital tools for collaboration (e.g., Trello, Canva, Google Workspace, Zoom, Microsoft Teams).
• Oversee document storage, retrieval, and organization using cloud-based systems.
• Assist in maintaining the website, social media updates, and online parent communication platforms. Person Specification

Requirements:

• 3 years of proven experience in an Executive Assistant, PA, or senior administrative role.
• Strong organizational, time management, and problem-solving abilities.
• High level of discretion and professionalism in handling confidential matters.
• Proficiency in office tools (Google Workspace, Microsoft Office, Asana, Trello, Notion, Canva, Calendly).
• Excellent verbal and written communication skills.
• Ability to work independently and take initiative.
• Experience in the early years sector or education administration.
• Knowledge of EYFS standards and Ofsted requirements.
• Experience in HR administration and financial record-keeping.
• Familiarity with CRM systems and workflow automation tools (Zapier, HubSpot, Asana, Zoho CRM).

Key Attributes:

• Proactive & adaptable: Can anticipate needs and find solutions quickly.
• Highly organized: Can manage multiple priorities with efficiency.
• Tech-savvy: Comfortable using digital tools to streamline operations.
• Attention to detail: Ensures accuracy in documentation and compliance.
• Strong interpersonal skills: Can build relationships with staff, parents, and external stakeholders.

Work Conditions:

• The role is currently remote but will transition to an onsite position in Lekki, where an office space and accommodation have already been secured.
• This is a Monday – Friday role, with potential growth opportunities as the team expands.
• This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting an organization that shapes the lives of young children.

Location: Chevron Drive, Lekki

Remuneration: NGN 200,000 - 250,000