Executive Assistant to the MD

Responsibilities:

• Manage the MD’s calendar by scheduling meetings, appointments, and events, ensuring optimal time management.
• Prepare reports, presentations, and documents for meetings.
• Handle travel arrangements, including booking flights, hotels, and transportation.
• Draft, review, and format correspondence such as emails, memos, and letters.
• Maintain confidentiality and discretion with sensitive information.
• Coordinate and monitor the implementation of key organizational projects under the MD’s purview.
• Conduct research and prepare briefing materials on strategic topics as required.
• Follow up with department heads on deliverables and timelines, ensuring that the MD is updated on progress.
• Act as a point of contact between the MD and internal/external stakeholders.
• Represent the MD in meetings or events as required and provide detailed feedback.
• Organize and prepare agendas for meetings chaired by the MD.
• Take minutes during key meetings, ensuring that actionable tasks are tracked and followed up on.
• Oversee logistics for executive-level meetings and events.
• Supervise office support staff and ensure the smooth running of day-to-day administrative operations.
• Maintain organized filing systems for physical and digital records.
• Assist the MD in identifying and following up on business opportunities.
• Collaborate with the sales and marketing teams on client engagement strategies.
• Track proposals, contracts, and invoices related to client engagements.