Facilitiy Estate Manager

Responsibilities:

• Oversee the upkeep of the buildings, grounds, and infrastructure.
• Ensure that all systems (e.g., HVAC, plumbing, electrical) function properly.
• Coordinate routine inspections, preventive maintenance, and emergency repairs.
• Supervise cleaning, gardening, and other maintenance teams.
• Manage any renovations or upgrades to the property.
• Ensure the property complies with safety regulations, including fire codes, health standards, and local building laws.
• Conduct regular safety inspections and risk assessments.
• Implement security measures and oversee security staff or systems.
• Ensure the property is accessible and safe for all residents, tenants, or visitors.
• Develop and manage the facility's budget, ensuring cost-effective operations.
• Oversee expenses related to maintenance, repairs, utilities, and other facility-related costs.
• Negotiate contracts with vendors and service providers, ensuring good value for money.
• Liaise with external contractors, service providers, and suppliers.
• Review and manage service agreements for landscaping, cleaning, security, and more.
• Ensure timely delivery of services and resolve any performance issues with contractors.
• Manage and train facility staff, including maintenance personnel, cleaners, gardeners, and security staff.
• Ensure staff follow proper procedures and maintain high standards of service.
• Conduct regular performance reviews and provide feedback or training as needed.
• Serve as the primary point of contact for tenants or residents regarding property-related issues.
• Address complaints, concerns, and requests promptly.
• Manage move-ins and move-outs, ensuring smooth transitions.
• Implement energy-saving and environmentally friendly practices, such as water conservation, recycling programs, and energy-efficient upgrades.
• Monitor utility consumption and identify areas for improvement.
• Manage inventory of supplies, tools, and materials necessary for facility maintenance.
• Ensure prompt restocking and procurement of essential items.
• Develop and implement emergency response plans for situations like natural disasters, fires, or security breaches.
• Coordinate with local authorities and emergency services when necessary.

Requirements:

• Bachelor’s degree in Facilities Management, Estate Management, Engineering, Business, or a related field (preferred).
• Proven experience in facilities, property, or estate management.
• Knowledge of building systems and maintenance, including electrical, plumbing, HVAC, and security.
• Strong leadership and staff management skills.
• Excellent organizational and communication abilities.
• Financial acumen for budget management and cost control.
• Ability to manage vendors and contractors effectively.

Additional skills:

• Problem-solving and critical thinking.
• Project management and ability to prioritize tasks.
• Strong communication skills to interact with tenants, staff, and external parties.
• Proficiency in facility management software or tools.
• Knowledge of health and safety regulations.