Office Manager

Responsibilities:

• Oversee day-to-day office operations to ensure a productive and efficient work environment.
• Manage office supplies inventory and place orders as needed.
• Maintain office equipment and ensure everything is in proper working condition.
• Manage office budgets and expenses, including processing invoices and coordinating payments
• Ensure office compliance with health and safety regulations.
• Supervise and support administrative staff, including receptionists, clerks, and assistants.
• Coordinate schedules, monitor performance, and provide feedback.
• Plan and implement employee engagement activities.
• Act as the main point of contact for internal and external communications.
• Ensure smooth communication between employees and departments.
• Organize and schedule meetings, appointments, and company events.
• Maintain and update office policies and procedures.
• Assist with onboarding new employees, including orientation and paperwork.
• Manage and maintain employee records.
• Oversee attendance, leave applications, and related HR tasks.
• Coordinate maintenance and repairs of the office, including liaising with vendors and service providers.
• Ensure a clean, organized, and safe office environment.
• Support management in coordinating special projects or initiatives.
• Assist in the planning and execution of company-wide events or functions.
• Coordinate with IT for technology needs, ensuring office devices and software are updated and functional.
• Manage office data security procedures and protocols.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage budgets and track expenses.
• Problem-solving skills and leadership qualities.
• Familiarity with office management systems and procedures.
• Knowledge of basic accounting or HR principles is a plus.
• Self-motivated and proactive.
• High attention to detail and accuracy.
• Strong interpersonal skills and the ability to work well with others.
• Ability to remain calm under pressure and handle difficult situations professionally.