Personal Assistant

Responsibilities:

• Manage and organize the principal’s calendar, including scheduling meetings, appointments, and events.
• Handle correspondence, including drafting, reviewing, and responding to emails, letters, and phone calls.
• Prepare reports, presentations, and documents as needed.
• Maintain filing systems and ensure confidentiality of sensitive information.
• Arrange and coordinate travel logistics, including flights, accommodations, and transportation.
• Plan and organize events, meetings, and conferences, including managing invitations, RSVPs, and catering.
• Assist with personal tasks and errands, such as grocery shopping, gift purchasing, and household management.
• Provide support in managing personal appointments, such as medical visits or family events.
• Assist with the planning and execution of special projects or tasks as required.
• Track progress and report on project status, ensuring deadlines are met.
• Act as a liaison between the principal and internal or external contacts.
• Handle sensitive information with discretion and professionalism.
• Proactively address issues or challenges that arise, finding solutions and escalating when necessary.
• Anticipate needs and make recommendations to improve efficiency and effectiveness.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Previous experience as a personal assistant, executive assistant, or similar role is highly desirable.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to handle confidential information with discretion.
• Flexibility and adaptability in a dynamic environment.
• Professional demeanor with a positive attitude.
• High level of integrity and trustworthiness.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently and as part of a team.

Working Conditions:

• May require occasional evening or weekend work depending on the principal’s schedule.
• Occasional travel may be required