Personal Assistant

Responsibilities:

Calendar Management.

• Organize and Maintain the executive's schedule, including meetings, appointments, and travel arrangements.
• Plan and coordinate events, meetings, and conference calls.
• Remind the executive of important tasks, deadlines, and events.

Communication:

• Manage all incoming and outgoing communications, including phone calls, emails, and written correspondence.
• Draft and edit emails, letters, reports, and presentations
• Act as point o:f contact for the executive, handling inquiries and relaying messages.

Travel and Logistics:

• Arrange domestic and international travel including flights, accommodation, and transportation
• Prepare detailed itineraries and handle any travel-related issues that arise.

Administrative Support:

• Perform general administrative tasks, such as filing, data entry,and document management.
• Handle expense reports, invoicing, and budget tracking
• Assist with preparing materials for meetings, including agendas and reports.

Project Assistance:

• Support ongoing projects and initiatives , tracking progress and ensuring deadlines are met.
• Conduct research and provide insights on relevant topics or business matters.

Personal Errands:

• Run personal errands and perform tasks outside of typical office responsibilities as needed.
• Maintain confidentiality with sensitive personal and professional information.

Requirements:

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask, prioritize, and manage time efficiently.Discretion and Trustworthiness with sensitive information
• Proactive,detail-oriented , and have a strong  sense of responsibility to effectively support the executive and ensure smooth operations

Work Conditions:

• Ability to work flexible hours and adapt to changing schedules
• May be required to work remotely, depending on the executive's needs.