Personal Assistant to the Executive Director
CDL
Admin & Office
Job Summary
The Personal Assistant will be responsible for planning and arranging travel logistics, organizing events, maintaining databases and filing systems, managing calendars, and overseeing office administrative expenses. Additional duties include ensuring office supplies and equipment are in working order, paying utility bills, and running errands,
- Minimum Qualification : HND
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
Responsibilities:
- Plan and arrange travel logistics for the MD and other staff members when required
- Organizing periodical social events when required
- Implementing and maintaining databases and filing systems
- Schedule meetings and manage calendars
- Manage office administrative expenses
- Ensure office stationery requirements are met and procured
- Ensure office equipment and materials are always in working order, identify and plan for resolutions to issues as they arise
- Pay all office utility and maintenance bills
- Ensure office cars are in working order at all times
- Run office errands as and when required
- Take and deliver messages for the MD
- Oversee all office support staff
- In charge of ensuring all staff biodata is up-to-date
- Attend meetings and take notes
- Monitor and manage daily requirements of MD from other staff members
- Reminding the MD of important outstanding tasks and deadlines
- Keep up-to-date on the activities of the rest of the team.
- Ensure that each member of staff has the right support from the company to carry out their tasks on each project.
- Produce documents, briefing papers, reports, and presentations as will be required.
- Compiling and filing expense reports
- Answer and screen calls
- Oversee welfare-related issues of staff
- Point of contact for home management/domestic staff requirements
Requirements:
- Have a good command of the English language (spoken and written)
- 2 years of experience in a similar role
- Professionalism at all times is important
- Must be computer literate
- Must be willing to learn
- Have a basic command of Excel
- Should be available to travel if necessary
- Available to work weekends if and when required
Important Safety Tips
- Do not make any payment without confirming with the Jobberman Customer Support Team.
- If you think this advert is not genuine, please report it via the Report Job link below.