Personal Assistant to the Executive Director

Responsibilities:

• Plan and arrange travel logistics for the MD and other staff members when required
• Organizing periodical social events when required
• Implementing and maintaining databases and filing systems
• Schedule meetings and manage calendars
• Manage office administrative expenses
• Ensure office stationery requirements are met and procured
• Ensure office equipment and materials are always in working order, identify and plan for resolutions to issues as they arise
• Pay all office utility and maintenance bills
• Ensure office cars are in working order at all times
• Run office errands as and when required
• Take and deliver messages for the MD
• Oversee all office support staff
• In charge of ensuring all staff biodata is up-to-date
• Attend meetings and take notes
• Monitor and manage daily requirements of MD from other staff members
• Reminding the MD of important outstanding tasks and deadlines
• Keep up-to-date on the activities of the rest of the team.
• Ensure that each member of staff has the right support from the company to carry out their tasks on each project.
• Produce documents, briefing papers, reports, and presentations as will be required.
• Compiling and filing expense reports
• Answer and screen calls
• Oversee welfare-related issues of staff
• Point of contact for home management/domestic staff requirements

Requirements:

• Have a good command of the English language (spoken and written)
• 2 years of experience in a similar role
• Professionalism at all times is important
  
• Must be computer literate
• Must be willing to learn
• Have a basic command of Excel
  
• Should be available to travel if necessary
  
•  Available to work weekends if and when required