Personal Assistant

Responsibilities:

• Manage the CEO’s schedule, including appointments, meetings, travel arrangements, and events across multiple time zones.
• Coordinate internal and external meetings, ensuring all logistics, materials, and follow-ups are handled efficiently.
• Screen and prioritize communications, including emails, calls, and meeting requests, ensuring timely and appropriate responses.
• Serve as the first point of contact between the CEO and internal teams, external stakeholders, and partners, maintaining professionalism in all interactions.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Track and follow up on projects, tasks, and strategic initiatives to ensure deadlines and goals are met.
• Handle confidential information with the utmost discretion and integrity.
• Maintain organized systems for document management, contact databases, and executive records.
• Support the CEO with personal tasks and errands when necessary to ensure overall efficiency.
• Liaise with departments across the organization to ensure information flows smoothly and operational support is provided when needed.
• Monitor budgets, prepare expense reports, and manage procurement needs related to the CEO’s office.
• Conduct research and provide briefing materials, summaries, and reports as required.
• Identify inefficiencies in administrative processes and implement improvements.
• Represent the CEO in meetings and engagements when required, taking notes and providing timely updates.
• Undertake any additional responsibilities as delegated by the CEO.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field. Professional certifications are a plus.
• Minimum of 2-3 years of experience supporting C-level executives in a Personal Assistant or Executive Assistant capacity.
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proactive, self-motivated, and capable of working independently.
• Strong problem-solving abilities and a high degree of initiative.
• Absolute discretion and professionalism in handling confidential matters.
• Strong interpersonal skills and ability to interact with people at all levels with confidence and tact.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with modern productivity tools.
• Ability to adapt quickly to changing priorities and a fast-paced work environment.
• High level of emotional intelligence and a calm, solution-oriented mindset.