Project Manager

Responsibilities:

Calendar and Schedule/Travel Management:

• Organize and maintain calendar, including meetings, appointments, and travel plans for the CEO of DIPL.
• Coordinate logistics for personal and business-related events.
• Plan and book travel, including flights, accommodations, and transportation.

Personal and Household Management:

• Oversee household staff and services, ensuring the smooth running of the home.
• Arrange personal appointments, including health care, beauty, and wellness services.

Communication and Correspondence:

• Screen and manage phone calls, emails, and other communications.
• Take dictations and records of minutes of meetings and track action items.
• Assist in managing bills, payments, and other financial tasks.
• Liaise with accountants, lawyers, and other professionals on behalf of the CEO of DIPL/company.

Project Coordination and Property Visits:

• Oversee property management operations, coordinating services such as tenant screening, lease management, property inspections, and move-in/move-out processes.
• Property Visits: Conduct regular on-site property visits to ensure properties are well-maintained, conduct inspections, and meet with tenants or vendors as needed.

Sales and Marketing:

• Develop and execute sales and marketing strategies to promote properties and maximize occupancy rates.
• Coordinate the marketing and sales of newly completed commercial and residential properties to interested buyers, collaborating with leasing agents and utilizing social media, advertising channels, and marketing events to attract quality tenants and buyers.

Tenant Relations and Communication:

• Serve as the primary point of contact for tenants and property owners, addressing questions, concerns, and disputes.
• Promote positive tenant relations to support high occupancy rates and lease renewals.

Coordinate Outsourcing of Maintenance Projects:

• Assess property maintenance needs and outsource projects to appropriate experts and contractors.
• Ensure projects are completed on time, within budget, and to quality standards.

Financial Management:

• Oversee financial aspects of property management, including rent collection, expense tracking, and financial reporting.
• Ensure timely deposits and accurate records.
• Coordinate Social Media Management:
• Manage social media platforms to promote properties, engage with potential tenants and buyers, and build brand awareness.
• Develop and implement a social media strategy to attract quality tenants and buyers and highlight property features.

Requirements:

• Post-secondary education in Real Estate, Marketing, or a related field.
• 2+ years of experience in property management, real estate, or a related field.
• Proven experience as a Personal Assistant, Executive Assistant, or similar supporting role.
• Strong organizational and project management skills.
• Excellent communication, presentation, and customer relations skills to maintain positive relationships with tenants and property owners.
• Proficiency with Microsoft Office tools, especially Excel, Word, and PowerPoint.
• Experience with social media platforms and basic knowledge of content creation for marketing purposes.
• Knowledge of property management regulations, leasing, and financial reporting is preferred.
• Problem-solving skills and ability to handle high-stress situations effectively.
• Fluency in English is required
• Fluency in Yoruba is preferred

Benefits:

• Competitive salary and performance-based bonuses.
• Professional development opportunities.