Real Estate Administrator

Responsibilities:

• Assist in coordinating real estate transactions, including property sales, purchases, and rentals.
• Serve as a primary point of contact for clients, addressing inquiries, providing updates, and offering assistance throughout the real estate process. for payment, inputs into accounting system and forwards original invoices to accounting for payment.
• Manage property listings and ensure accurate information is posted
• Coordinate and schedule appointments for property viewings and meetings
• Process real estate transactions and ensure all documentation is complete.
• Maintain and organize office records and files.
• Assist with marketing efforts including social media and email campaigns.
• Communicate with clients, agents, and other stakeholders
• Ensure compliance with real estate regulations and company policies.
• Prepare and distribute real estate documents and contracts.
• Handle incoming calls and emails, providing excellent customer service.
• Support agents with administrative tasks and client follow-ups.
• Manage office supplies and equipment.
• Coordinate and assist with open houses and property showings.
• Update and maintain the client database.
• Prepare reports and presentations for management.
• Assist with financial tasks such as invoicing and expense tracking.
• Handle confidential information with discretion.
• Provide training and support to new staff members
• Monitor and update the company website and online listings.
• Assist with event planning and coordination.
• Perform other administrative duties as assigned.
• Other tasks as we assign.

Requirements:

• Academic qualification of a degree (Business Administration, or office administration related subjects and a minimum of 2 years of related experience and/or training.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask
• clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees.
• Understand basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions and problem solve in standard situations.
• Intermediate to advanced skills with Microsoft Office Suite.
• Proficiency in Microsoft Office Suite and real estate software.
• Knowledge of real estate processes and regulations
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Strong problem-solving skills.
• Ability to handle confidential information with discretion.
• Customer service-oriented with a positive attitude.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong time management skills.
• Proactive and self-motivated.
• Ability to learn new software and systems quickly.
• Experience with social media and online marketing.
• Reliable and punctual.
• Strong interpersonal skills.
• Ability to work flexible hours, including evenings and weekends
• Valid driver's license and reliable transportation.