Registrar

Responsibilities:

• Serve as the Chief Administrative Officer responsible to the President/Vice Chancellor for the day-to-day administration of the University.
• Act as a Member-Secretary of the Senate, Vice Chancellor’s Cabinet, Council, Convocation, Congregation and such other authorities, bodies and committee of the university. You may designate an appointee/nominee to represent you as appropriate.
• Be the custodian of all the official university records, and such other properties of the university as the Vice Chancellor, Trustees and Council may commit to the charge.
• Prepare and update the Handbook of the Statues and Regulations approved by NUC from time to time and make them available to members and officers of the university.
• Prepare and review as necessary, the main pragmatic input contributory functions and responsibilities of each constituent establishment.
• Monitor each constituent establishment’s performance against its functional scheduled and against the criteria and standards.
• Recommend and plan establishment performance enhancing interventions such as training with the respective responsible Heads of such establishment.
• Obtain and supply in real time (i.e., at once) any establishment specific data or information upon receiving legitimate requests.
• Prepare and interactively communicate policies, regulations, due procedures, approved calendars/timetables, notices, etc., directly to individuals or via each establishments email box.
• Co-ordinate efforts regarding new academic programs.
• Advise management, vice chancellor and other statutory bodies on the universally established criteria and appropriate standards for teaching and non-teaching staff appointments and promotion.
• Advise management on Students Admission Requirements and admission process, including but not limited to institutional screening tests (where applicable), selection, registration, coursework scheduling and institutional calendar, among others.
• Collaborate with heads of the support service units (Library, bookshops, internal press, health center, students’ halls of residence, works/estate etc.); to align their activities with the institution’s primary mission, policy, strategic plans, etc.
• Facilitate effective student registration and enrollment.
• Build secure student data files and set policy and procedure for their responsible use.
• Ensure the integrity, accuracy, and security of all academic records of current and former students.
• Oversee the processes relevant to student credit transfers, production of official transcripts, diplomas, and commencement ceremonies.
• The University Registrar provides strong leadership consistent with the academic goal and mission of the institution.
• Exercise such other powers and perform such other duties, as prescribed by or assigned, by the Vice - Chancellor from time to time.

Requirements:

• Bachelor's degree in related field
• Minimum 15 years of professional experience in administration. 
• Minimum 5 years’ experience in academic administration or registrar services is a plus
• Knowledge of student information systems and database management.
• Familiarity with academic policies, regulations, and accreditation standards.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy in record-keeping and data management.
• Ability to work independently and collaboratively in a team environment.
• Customer service orientation and commitment to student success.
• Flexibility to adapt to changing priorities and deadlines.

Required Skills:

• Organizational and communication skills
• Attention to detail
• Database management
• Time management and teamwork
• Customer service
• Problem-solving abilities
• Adaptability and confidentiality